Adding Additional Fields

Additional fields can be added to the submission form details for internal use. Once added, the new field will be visible for all submissions across the specified program.

Attention: Internal Use Only: These fields will only be visible to you; researchers will not be able to view these fields.

Role Requirements-Adding Fields: Your role in the organization determines your level of activity on Crowdcontrol. Organization Owners and Program Administrators have permission to add fields to a submission.

Adding a Field

To add a field:

  1. Select the program for which you want to add fields and click Settings.

    settings menu

  2. Click Submissions.

    click submissions

    The Fields and settings page is displayed.

  3. In Data fields, enter the name of the field and click Add new field. This name will be the title of your new field.

    In Data fields, enter the name of the field and click Add new field

    The field is added for all the submissions associated with the program.

Editing a Field

To edit a field:

  1. Click the Edit icon located to the right of the field.

    click edit icon

  2. Update the name and click Save.

    Update the name and click Save.

Removing a Field

Caution: Submissions Affected: When you delete a field, the field along with its value will be deleted permanently across all submissions.

To remove a field:

  1. Click the Delete icon located to the right of the field.

    Click Delete icon

    A pop-up warning window will appear. It indicates the number of submissions that will be affected if you remove the field.

    Pop-up warning window that indicates the number of submissions that will be impacted

    The affected number includes the submissions, where a value is provided for the field. For example, the Test field that you are trying to remove has a value Development in the submission details as shown.

    Field with value

    If the field does not have a value, then those submissions are not counted as an affected submission. However, the field will be deleted from these submissions.

    Empty field

  2. Click Remove.

    The field is removed.

Add or Edit an Additional Field’s Value for a Submission

To add or edit the additional field’s value in a submission:

  1. Go to the Submissions page for a program.

    submissions-tab

    Role Requirements for Adding or Editing an Additional Field’s Value: Your role in the organization determines your level of interaction with a submission. Organization Owners, Program Administrators, and Program Analyst have permission to add or edit the field details for a submission.

  2. Click a submission in the Submission Inbox on the left.

    Submission inbox

  3. To add or edit details in a field, hover over the additional field, and then click the Edit icon on the right.

    Hover and click edit icon

  4. Type the value and click Save.

    Edit field value

    All the field value changes will appear in the Activity feed in the submission details.

    Activity feed


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