Archived Assets and Collections

• Archiving Assets
• Unarchiving Assets
• Archiving Collections
• Unarchiving Collections
• Best Practices for Archiving

Archiving helps you keep your Asset Inventory organized by removing inactive or irrelevant items from active views, while still retaining historical context. Both assets and collections can be archived and later unarchived if needed.

Archiving Assets

When you archive an asset:

• The asset is moved from the asset views (like Asset Inventory) into the Archived → Assets tab.
• The asset becomes read-only; no actions can be performed on it (assignment, editing, adding to collections).
• If the asset appears in active collections, it will remain visible but cannot be acted on.

Steps to Archive an Asset

• Navigate to Assets → All assets (or the relevant asset view, e.g., Domains, Network).
• Find the asset you want to archive and click the ⋮ menu.
• Select Archive.

• In the confirmation modal, choose a reason:
  • Stopped Existing
  • False Detection
  • Irrelevant
  • Duplicate
  • Others
• Optionally, add comments for context.
• Click Archive.

The asset will now appear under Archived → Assets.

Unarchiving Assets

• Navigate to Archived → Assets.
• Locate the asset and open the ⋮ menu.
• Select Unarchive.

The asset will return to the appropriate active asset views.

Archiving Collections

When you archive a collection:

• The collection moves to Archived → Collections.
• The collection becomes read-only; no actions can be performed inside it except unarchiving.
• Assets inside the collection become read-only within the archived collection.
• Assets still remain available elsewhere if:
  • They exist in another active collection, or
  • They are individually assigned to programs.
• If the asset itself is archived, it is unavailable in all contexts, even if part of active collections.

Steps to Archive a Collection

• Navigate to Assets → Collections.
• Find the collection you want to archive.
• Open the ⋮ menu and select Archive collection.

• Confirm in the modal.

The collection will now appear under Archived → Collections.

Unarchiving Collections

• Navigate to Archived → Collections.
• Locate the collection and open the ⋮ menu.
• Select Unarchive.

The collection will return to the active Collections list.

Best Practices for Archiving

• Always provide a reason when archiving assets for clearer audit trails.
• Unarchive only when necessary to avoid cluttering active views with irrelevant assets.
• Archive collections when they are no longer in use but keep assets active elsewhere to maintain coverage.

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