Additional fields can be added to the submission form details for internal use. Once added, the new field will be visible on all submissions across the specified program.
Attention: Internal Use Only
These fields will only be visible to you; researchers will not be able to view these fields.
Role Requirements: Adding Fields
Your role in the organization determines your level of activity on Crowdcontrol. Organization Owners and Program Administrators have permission to add fields to a submission.
Go to your Program Settings and click the Additional Fields tab.
Type in the the new field name in the
Data fields. This label will be the title of your new field.
+ button to add the field.
To edit a field, select the
Edit icon located to the right of the field as seen in the image below.
The field will appear at the bottom of all submissions on the program as seen in the image below.
A popup warning window will appear. This warning will identify the number of submissions that will be affected by removing the selected field.
The affected number will represent all submissions with text input into the details section of the selected field as seen in the image below.
Submissions with the details section left empty, as seen below, will not be counted as an affected submission however, the field will also be deleted from these submissions.
Caution: Submissions Affected
All text previously input into the details section of the selected field will be permanently deleted across all submissions once the field has been removed.
To confirm removing the selected field, select the blue
To add or edit the details section on a submission, first, navigate to the
Submissions Page on the Crowdcontrol navbar as seen below.
Role Requirements for Adding or Editing an Additional Field
Your role in the organization determines your level of interaction with a submission. Organization Owners, Program Administrators, and Program Analyst have permission to add or edit field details on a submission.
Next, select a submission in the
Submission Inbox located on the left. To find a specific submission use the
Submission Search Bar or
To add or edit details in a field, hover over the field. Then select the
Edit icon to the right as seen below.
Type in the details and then select the blue
All added or edited details to fields will be logged on the activity feed below the submission details as seen below.
You can search for submissions using keywords found in the additional fields. To do this, use the
Submission Search Bar located in the top left corner of the
Submissions Page, as seen in the image below.
Attention: Submission Search Limitations
Searching for submissions by additional fields can only be done by searching for the contents of the field. Typing in the name of the additional field will result in an unsuccessful submission search.